Ministerial Transition

June 30, 2022

At the June 29 board of trustees meeting, our new transitional contract minister, Reverend Victoria Safford, was publicly introduced. She had previously been interviewed and recommended by our ministerial transitions advisory committee to the board, which accepted the recommendation.

Rev. Safford will serve UCDSM on a one-year basis, with an option to renew for a second year. She will be making an initial multi-day visit to Des Moines in mid-July, at which time multiple opportunities for her to meet congregants in person will be scheduled. She will begin her contracted service in mid-August.

Rev. Safford has over three decades of successful experience as a Unitarian Universalist minister, serving 10 years with the Northampton Massachusetts congregation, and over 20 years with the White Bear Lake congregation in Minnesota. She stepped back from full-time ministry in 2021 and was among those who agreed to come back into service recently to help address the shortage of UU ministers. Victoria and her husband live in St. Paul, Minnesota next door to their daughter, her wife, and the Safford’s grandchild.

Our agreement with Rev. Safford will provide us with full-time ministerial services in the upcoming church year, while allowing her to continue to reside with her family. Her duties will be structured in a blend between in-person and remote work. Like other transitional ministers, Rev. Safford will be responsible for oversight of all Sunday services, and perform 30 of them herself, but with the proviso that approximately a third of them can be provided from a remote location via video broadcast. This blended arrangement also avoids the need for our church to increase our budget to account for what is typically a $10,000-$15,000 expense for relocation of an interim minister.

We want to thank three people who helped us obtain this capable and experienced minister. Keith Kron from UUA Transitions and Rev. David Pyle from UUA MidAmerica region went the extra mile to help us find a person who is a good fit after the formal interim process ended. Victoria responded to the call for qualified ministers to make themselves available on short notice, listened carefully to what we were seeking and modified her initial plans accordingly as we discussed how best to create a distinct ministry arrangement to meet both our needs and hers.

We look forward to introducing Reverend Victoria Safford to everyone here in person in mid-July and working with her going forward come August. More information will be posted soon so members can begin to get to know more about this experienced and talented minister who soon will be with us.

June 20, 2022

Thanks to members who spent time on June 17-18 to meet with Rev. David Pyle, our UUA MidAmerica region lead staffer, to discuss many different aspects of ministerial transitions and how the UUA and regional staff will assist us in those processes. As Rev. Pyle proclaimed on Saturday, “this will not be the last time you see me.”
Among the specific topics discussed at the Saturday session was the evolution of congregational governance policies from the old “Carver” model to a more collaborative style of “Hotchkiss” governance which is designed more specifically for the shared governance in UU churches. This is one of the transitions already underway at UCDSM. An additional topic was the work ahead for the congregation in the upcoming transition year around issues of future goals and specific priorities, as well as how best to work together in a collaborative way. This was also a major part of the discussion the board of trustees held with Rev. Pyle earlier on Saturday morning.
The other “elephant in the room” Rev. Pyle addressed was the question of whether it was possible at this point that UCDSM would be able to attract a transitional minister for the coming church year. He described the current UU ministerial candidate shortage as “unprecedented since the 1920s,” and that it was particularly noticeable in the second round of interim search which concluded earlier this month. For the handful of desirable candidates in that competition, it was common to have offers from five or six churches.
However, Rev. Pyle also stated that he thought it possible that UCDSM could obtain the services of a well-qualified transitional minister for the coming church year. He reported that given the number of churches still searching that he and UUA colleagues have put out a call to ministers on sabbaticals, retired, or otherwise not connected to a congregation to ask them to make themselves available, and there was a good response from many who were not included in the previous round of searches.
Indeed, last week I received information from the UUA Transitions office regarding a minister who might be a fit for us who was among those responding to the recent call. After some initial inquiry, Board Vice President Reba Eagles and I had a lengthy call with that minister, and subsequently re-activated our transitional ministry advisory committee asking them to do a review and hold a conversation with the minister and report back to the board on their recommendations. The committee reported to the board on Monday night June 20, recommending the board leadership seek to reach an agreement to have this individual serve us as a transitional contract minister.
We are now preparing to engage further with this potential minister in the coming days to see what might be possible to meet our mutual needs. We will provide a further update once the direction of that effort becomes clear.
–Greg Nichols, Board President

June 9, 2022

The board president and vice president this afternoon conferred with UUA regional staff.  At that time, we confirmed that the candidate we sought as an interim minister has made the choice to go elsewhere. With the formal UUA interim process now concluded for the year, we will continue to work with UUA and the UUA MidAmerica staff to identify and consider various other options to best fulfill ministerial duties and plan for our future as we move toward the coming church year.

In that regard, we also confirmed today that lead UUA MidAmerica staff member, Rev. David Pyle, will be here in Des Moines on Friday June 17 and Saturday June 18 to engage in several planned meetings with groups of members, an all-congregation open forum and presentation, and will be available for other conversations as time permits.  Look for a tentative schedule of events planned with Rev. Pyle in the Friday June 10 Intercom.

June 7, 2022

Sunday evening, June 5, members of the board of trustees met with the members of the interim ministry advisory committee via zoom.  The subject of the meeting was to discuss the vetting the advisory committee had done of an interim minister candidate who indicated interest in our congregation in the UUA search process. Due to the topic being a review of potential personnel, and the expectations for privacy of candidates in the UUA process prior to final decisions being made, the session was not open beyond board and committee members’ participation.

The committee members reported unanimous agreement that the candidate under consideration would be a good fit for the needs of our congregation, and recommended we further pursue the candidate by indicating to the UUA the following day, pursuant to their process, we were affirmatively interested in having this individual as our interim minister.  After a discussion inclusive of participation by every person present the unanimous consensus was to accept the recommendation.

Monday morning June 6, I contacted the UUA transitions office and indicated our affirmative interest in the candidate, as the process requires. Late in the day, I received a message from the UUA transitions office that the candidate was planning to submit their preferences among competing congregations late that evening, or the following morning, June 7.  Based on a communication late this afternoon, Tuesday June 7, with UUA transitions staff it appears likely the candidate will choose to prioritize a different option, although that is not yet a final and accomplished fact.

While awaiting final word from UUA and the candidate, Vice President Reba Eagles and I have reviewed the UUA standard interim contract, and are prepared, should we have an opportunity to do so, to proceed with that process very quickly.  There are relatively few edits or modifications necessary to that document to work for our purposes. The UUA process specifies that formal contract offers can be extended at noon tomorrow, June 8.  To that end, I am asking tonight for adoption of the following motion to authorize such action if circumstances permit, and the candidate does make themselves available.

“The board of trustees hereby authorizes the Board President to finalize and approve a contract with a transitional minister after consultation with the board.”

If we do have an opportunity to pursue an interim contract with the identified candidate, once completed, we will be able to share information about them publicly.

If we are unable to pursue an interim contract based on the candidate’s decisions, we will immediately enter discussions with UUA transitions staff members and MidAmerica region staff about alternative possibilities our congregation might pursue with their assistance.

 

–Greg Nichols, Board President

June 3, 2022

Our interim ministry search advisory committee, made up of members Scott Clair, Sally Boeckholt, Liz Bredeson, Mike Merritt, and Birch Spick have been working diligently in the past week to prepare to make recommendations to the board on whether they feel any of the applicants reviewed could be a fit for our congregation.

The board of trustees, which is charged with the responsibility to make a final decision on interim contracts, will meet in a private “executive session” on Sunday evening June 5 with advisory committee members to discuss the candidate(s) the committee has vetted, and their recommendations.  This meeting, due to the discussion of personal information regarding candidates and the privacy expectations of candidates at this stage of the process, will be open only to members of the board and the advisory committee.  However, the decision on whether we have identified a potential fit, based on that conversation, will be communicated publicly after the discussion ends.

The next steps in the UUA interim ministry process calls for churches to declare their interest in any candidates privately in the UUA secure portal on Monday June 6…and for interim minister candidates to express their interest in any churches with whom they have communicated to UUA staff. In cases where there is a matching interest, formal contract offers are expected to be extended by mid-day on Wednesday June 8.  Standard interim minister contracts establish a start date in early August on a one-year basis, with a one-year renewal option.

If we determine that there was not a potential fit among the applicants reviewed, that will be known by Monday June 6. If we have identified a potential fit, the final result of the process will be known as soon as Wednesday June 8 and no later than Friday June 10.  In any event, we should know by the end of next week whether we have an agreement with an interim minister in place for the coming church year OR if we will need to further discuss in the coming weeks other alternatives to fulfill ministerial duties for the church program year beginning at the end of summer.

May 29, 2022

Members have now been appointed to the interim ministry selection advisory committee.

The five members of this committee will make recommendations to the board after review of available information on candidates expressing interest in serving our congregation on an interim basis.

Committee members appointed are Scott Clair, chair; Liz Bredeson; Sally Boeckholt; Mike Merritt; Birch Spick.

May 26, 2022

  • As previously noted, Rev. Shaw’s last Sunday service will be given on June 12 — and they will be participating in UUA GA and available on call the balance of June, also taking some accrued leave time, and in July will be taking the balance of accrued leave and study time and available as needed for critical ministerial duties.
  • Information on behalf of our congregation has now been placed in the UUA ministerial search process portal, to let UU ministers considering new positions know that UCDSM would be open to interest from potential candidates for some type of interim, contract, or targeted ministry for next church year.
  • At the May 26 board meeting, Rev. David Pyle, lead staffer for the MidAmerica region of the UUA spoke and answered board and congregant questions about issues in congregational transitions and UUA processes to help congregations, boards, staff, and members navigate through consideration of options for the year ahead.
  • Also at the board meeting May 26, the board adopted two motions relating to our operations during the upcoming transition period, and one recognizing the support of UUA MidAmerica region staff in assisting our efforts:
  • Alice Stewart was designated as the interim administrative head of staff, effective June 13, 2022
  • Birch Spick was designated as the interim celebrant team coordinator, effective June 13, 2022
  • A contribution from unexpended funds in the current year church budget that was allocated for board of trustees expenses (approximately $1000) will be made to the Friends of the UUA MidAmerica region.
  • The board also decided on May 26 to create an interim ministry selection advisory committee of five members to review candidates expressing interest and make recommendation(s) to the board regarding those options. Scott Clair was chosen as the initial member and chair of the committee, and four congregants not on the board are being asked to join, and when their willingness to serve is confirmed, all committee members will be promptly and publicly announced.
  •  Board Q & A sessions, at which questions about items on the June 5 annual meeting agenda, or ministerial transition issues, will be held on May 29 at 11 AM and on June 4 at 10 AM.
  • Rev. David Pyle will be here in Des Moines the weekend of June 17-19 to provide on site information and assistance to the congregation regarding ministerial transitions and how we best prepare for our future—watch our website and weekly Intercom for details on plans for the weekend and opportunities to participate.